ELECTRONIC COMMUNICATIONS POLICY
Effective Date: 2026/01/05
1. Scope
This Policy shall be governed by the Governing Law provisions set forth in the Terms of Use. It applies to business-related electronic communications and describes how HGC manages, supervises, and retains electronic communications related to its business activities.
2. Client Consent
By engaging Services, Clients consent to electronic delivery of documents and communications and are responsible for maintaining valid contact information.
3. Oversight
HGC maintains internal compliance oversight of electronic communications including:
- Email communications.
- Voice over Internet Protocol (VoIP) communications.
- Other digital correspondence transmitted through electronic channels.
4. Approved Channels
Business communications must occur through approved systems capable of appropriate retention, where permitted by applicable law and internal policy. This includes:
- Use of approved communication systems that allow business communications to be captured and supervised.
- Automated archiving or retention technology for covered communications.
- Preservation of records in formats designed to prevent unauthorized alteration or deletion.
- Retention of communications for periods consistent with applicable legal and business requirements.
- Maintenance of records in a manner that supports retrieval for legal proceedings and internal reviews.
5. Retention
Communications are retained consistent with legal and operational requirements.
6. Electronic Delivery of Documents
When contracts, agreements, disclosures, notices, or other documents are delivered electronically, HGC follows applicable federal and regulatory guidance regarding electronic delivery, including requirements related to access, consent, and record retention.
7. Governing Law, Modifications and Questions
Disputes and Updates to this Policy are governed by the Terms of Use. Any questions may be directed to the Company using our Contact Form.